Kulvar Dental Clinic
Last Updated: October 22, 2026
1. Introduction
At Kulvar Dental Clinic, your privacy, trust, and personal information are extremely important to us.
We are committed to respecting and protecting the privacy of our patients, website visitors, and international guests. This Privacy & Security Policy explains how we collect, use, store, share, and protect personal information when you visit our website, request an appointment, communicate with our team, or receive dental services.
By using our website, you acknowledge that you have been provided with information about our data processing practices as described in this policy.
2. Information We Collect
To provide personalized dental care and an efficient patient experience, we may collect the following types of information:
Personal Information: Your full name, age, gender, country of residence, telephone number, email address, and preferred communication details.
Appointment Information: Your preferred appointment dates, treatment interests, consultation requests, and messages submitted through our website.
Medical and Dental Information: Relevant medical history, dental records, X-rays, diagnostic images, treatment plans, and other health-related information necessary for your care.
Travel and Accommodation Information: Where applicable, information needed to arrange airport transfers, accommodation, and services for international patients.
Technical Information: Browser type, device information, IP address, website usage information, and cookie preferences, depending on the technologies used by our website.
We collect information directly from you, through our website forms, during consultations, and through other appropriate communication channels.
3. How We Use Your Information
Your personal information may be processed for the following purposes:
- Responding to inquiries and appointment requests.
- Scheduling consultations and dental treatments.
- Preparing personalized treatment plans.
- Maintaining accurate patient and medical records.
- Communicating treatment information and aftercare instructions.
- Coordinating requested travel and accommodation services.
- Meeting applicable legal and healthcare obligations.
- Maintaining website functionality, security, and service quality.
We process personal information only where an appropriate legal basis exists, including healthcare provision, contractual necessity, legal obligations, legitimate interests where permitted, or consent when required.
4. Protection of Medical Information
Medical and dental information requires particular care and confidentiality.
Kulvar Dental Clinic recognizes the sensitive nature of patient health information and is committed to handling it in accordance with applicable medical confidentiality and data protection requirements.
Access to medical information should be restricted to authorized healthcare professionals and personnel who require the information for legitimate professional purposes.
Health information is processed only where permitted by applicable law and with additional protections appropriate to its sensitive nature.
5. Data Security and Confidentiality
We are committed to maintaining appropriate technical and organizational safeguards to protect personal information against unauthorized access, misuse, alteration, disclosure, accidental loss, or destruction.
These safeguards are designed to support the confidentiality, integrity, and availability of information handled by the clinic.
Access to patient information is limited according to professional responsibilities and applicable confidentiality requirements.
Although reasonable measures are taken to protect personal data, no internet transmission or electronic storage system can be guaranteed to be completely secure.
6. Sharing Information with Third Parties
We do not disclose personal information to unrelated third parties for purposes incompatible with this policy.
Where necessary and legally permitted, relevant information may be shared with healthcare professionals, laboratories, technology service providers, appointment management providers, and other authorized service partners.
For international patients, limited information may also be shared with accommodation or transportation providers when necessary to arrange services requested by the patient.
Information may be disclosed to public authorities when required by applicable law.
Third-party access and disclosure must be limited to legitimate purposes and subject to appropriate confidentiality and data protection requirements.
7. International Patients and Data Transfers
Kulvar Dental Clinic welcomes patients from different countries and provides international dental treatment coordination.
In connection with these services, personal information may need to be processed or transferred internationally, including through communication or service providers.
Where international transfers occur, we seek to ensure that they are supported by a valid legal mechanism and appropriate safeguards under applicable data protection legislation.
8. Cookies and Website Technologies
Our website may use cookies and related technologies to support essential website functions, understand website performance, and improve visitor experience.
Some technologies may involve third-party analytics or measurement services.
Where legally required, visitors will be provided with appropriate information and choices before non-essential cookies or similar technologies are activated.
You can also manage certain cookie settings through your browser.
9. Patient Photographs and Testimonials
With appropriate authorization, Kulvar Dental Clinic may display treatment photographs, before-and-after images, patient experiences, and testimonials on its website or official communication channels.
Identifiable patient photographs, videos, or testimonials will be used for promotional purposes only where the required permission or other valid legal authorization has been obtained.
Patients may contact us regarding the use of their images or testimonials and request withdrawal of consent where applicable.
10. Data Retention
Personal and medical information is retained only for as long as necessary to fulfill legitimate processing purposes and comply with applicable healthcare, recordkeeping, and legal obligations.
Retention periods may differ depending on the nature of the information and the relevant legal requirements.
When information is no longer required and no legal obligation prevents its removal, it will be deleted, destroyed, or anonymized as appropriate.
11. Your Privacy Rights
Depending on the laws applicable to your personal information, including Türkiye’s Personal Data Protection Law No. 6698 (KVKK) and, where applicable, the General Data Protection Regulation (GDPR), you may have rights to request information about the processing of your personal data.
These rights may include access, correction of inaccurate information, deletion where legally permitted, information about data recipients, objection to certain processing activities, and withdrawal of consent when processing is based on consent.
Additional rights, such as data portability or restriction of processing, may apply under relevant legislation.
You may contact us to exercise your rights. Certain requests may be subject to legal limitations, identity verification, and mandatory medical record retention requirements.
You may also have the right to lodge a complaint with the relevant supervisory authority.
12. Children’s Privacy
Kulvar Dental Clinic provides dental services for patients of different age groups, including children.
Where a child receives treatment, personal and medical information will be handled in accordance with applicable laws concerning minors, parental authority, medical consent, and healthcare confidentiality.
Where required, authorization will be obtained from a parent or legal guardian.
13. External Websites and Communication Platforms
Our website may include links to external websites, social media platforms, and third-party communication services such as WhatsApp.
These platforms may process personal information according to their own privacy policies and terms.
We encourage visitors to review the privacy practices of external services before submitting personal or sensitive medical information.
14. Changes to This Policy
Kulvar Dental Clinic may update this Privacy & Security Policy to reflect changes in our services, website operations, security practices, or applicable legal requirements.
Any revisions will be published on this page with an updated revision date.
We encourage visitors to review this policy periodically.
15. Contact Information
If you have any questions about this Privacy & Security Policy, the handling of your personal information, or your data protection rights, please contact us.
Kulvar Dental Clinic
Website: https://kulvardental.com/
Email: info@kulvardental.com
Address: Kavaklı Neighborhood, Marmara Avenue No:33 B, 34520 Beylikdüzü, Istanbul, Türkiye
We value your trust and are committed to treating your personal information with care, confidentiality, and respect.
Kulvar Dental Clinic — Your Smile, Your Privacy, Our Priority.